The goal of any document imaging system is to take a document, feed it through a scanner and convert it into an electronic document that can easily be searched, retrieved or shared with other people.

Systems consist of hardware and software that together convert paper and film to electronic images. The images are then indexed to facilitate their retrieval and made available to users for viewing, faxing or sharing as files. Hardware generally includes scanners, computers and mass storage devices. Software is required for image capture, post scanning processes, indexing, image retrieval, viewing and document management. They can be as simple as a desktop system or as complex as multiple scanners sending millions of images a month to large mass storage devices across a wide area network. Complex Systems that scan, process, host and manage electronic data and images are commonly referred to as Electronic Document Management Systems (EDMS).

As an integrator, IMS can provide you a design plan, install the hardware & software, and provide integration and personnel training. IMS has a unique perspective on how to install, operate and maintain complex high volume systems. We operate one ourselves. This gives us a perspective that companies who only sell hardware and software cannot offer.

Before recommending a complex system, IMS will have first made visits to your site and asked maybe hundreds of questions to understand your needs and determine what kind of system would best meet them. We will also have scanned samples of all of your documents to help us determine exactly what hardware and software will be required to meet your needs. Or if you need to be able to scan at multiple locations to a central facility, we have a solution for you.

Maybe your Customer Service personnel want to be able quickly retrieve AP or AR documents that would make them more efficient and help give better service. Using our software, all images associated with a particular customer can be associated including the scanned images of your documents, COLD/ERM images, faxes, e-mails and office documents- all with one viewer.

Systems are priced according to the hardware and software required plus the cost of integration and training. It is not possible for IMS to price an imaging system until we know more about your requirements and needs. Here a few basic questions we might ask before we can give you a “ball park” price estimate for a system.

At the core of every imaging system is someone that recognized the benefits of electronic document management and made a decision to determine if it was right for their company.

If you are interested in a Document Imaging System,please call
800-255-3190, or Request More Information.